PTO stands for Parent-Teacher Organization. The PTO consists of parents and teachers working together to support and enrich all students at Green Garden Elementary School. We support school staff, help promote student self-esteem, and assist efforts to solve school needs through volunteers and fund-raising. All parents of Green Garden students are encouraged to participate in PTO activities whenever possible, even if you are unable to attend our meetings.
"Together We Can Make a Difference"
We always enjoy seeing new faces at our meetings, so we encourage you to join us! However, if you can't make a meeting - you can find the minutes of the previous meetings by clicking HERE.
Chuck E Cheese Night : Shannan Erikson & Karen O'Brien
Benefit Dinner: Kim Pierson & Brenda Petersen
Homecoming Parade Float: PTO Board
Head Room Parent Manager: Kathy Derkacy
Teacher Wish List / Giving Trees: Karen O'Brien
BYLAWS OF THE GREEN GARDEN CONSOLIDATED PARENT TEACHER ORGANIZATION
Article I - Name The name of the organization shall be the Green Garden Elementary School PTO, Inc.
Article II - Purpose Section 1. Purpose. To ensure Green Garden Elementary School remains a safe, positive place to receive the best education possible through committed teachers and the volunteering help of parents.
Section 2. Polices. A. Administrative Actives. This organization shall not seek to direct the administrative activities of the school or to control its policies. B. Non-Commercial. This organization shall be noncommercial, nonsectarian, and nonpartisan. No commercial enterprise and no candidates shall be endorsed by it. Neither the name of the organization nor names of its officers in their official capacities shall be used in any connection with commercial concern or with any partisan interest or for any purpose other than the regular work of the organization
Article III - Members Any parent, guardian, or other adult standing in loco parentis for a student at the school may be a member and shall have voting rights. The principal and any teacher employed at the school may be a member and have voting rights.
Article IV - Officers and Elections Section 1. Officers. The officers shall be a president, vice president, secretary, and treasurer. A. President. The president shall preside over meetings of the organization and executive board, serve as the primary contact for principal, represent the organization at meetings outside the organization, serve as an ex officio member of all committees except the nominating committee, and coordinate the work of all the officers and committees so that the purpose of the organization is served. B. Vice President. The vice president shall assist the president and carry out the presidentís duties in his or her absence or inability to serve. C. Secretary. The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, handle correspondence, and send notices of meetings to the membership. The secretary also keeps a copy of the minutes book, bylaws, rules, membership list, and any other necessary supplies, and brings them to meetings. D. Treasurer. The treasurer shall receive all funds of the organization, keep accurate record of receipts and expenditures, and pay out funds accordance with the approval of the executive board. He or she will present a financial statement at every meeting and at other times of the year when requested by the executive board, and make a full report at the end of the year.
Section 2. Nominations and Elections. Elections will be held at the meeting in May. The duties of office shall assumed at the close of the school year. Election shall be by ballot when there is more than one nominee for an office.
Section 3. Eligibility. Members are eligible for office if they are members in good standing at least 14 calendar days before the nominating committee presents its slate.
Section 4. Terms of Office. These officers shall by elected every two years, rotating president and secretary, followed by the vice president and treasurer the following year. No person shall be eligible to the same office for more than two consecutive terms, with the exception of the person or persons nominated by the committee declines and the existing committee approves.
Section 5. Vacancies. If there is a vacancy in the office of president, the vice president will become the president. At the next regular scheduled meeting, a new vice president will be elected. If there is vacancy in any other office, members will fill the vacancy through an election at the next regular meeting.
Section 6. Removal From Office. Officers can be removed from office with or without cause by a two-thirds vote of those present at a regular meeting where previous notice has been given.
Article V - Meetings Section 1. Regular Meetings. The regular meeting of the organization shall be held quarterly during the school year at 7:00pm., or at a time and place determined by the executive board at least one month before the meeting. The secretary should notify the members of the meetings in a flyer sent home with the students at least one week prior to the meeting.
Section 2. Special Meetings. Special meetings may be called by the president, any two members of the executive board, or five general members submitting a written request to the sectary. Previous notice of the special meeting shall be sent to the members at least 10 days prior to the meeting, by fyler and phone calls.
Section 3. Quorum. The quorum shall be 10 members of the organization. However, half the number of the board members plus one constitutes a quorum.
Article VI - Executive Board Section 1. Membership. The executive Board shall consist of the officers, principal, and standing chairs.
Section 2. Duties. The duties of the executive Board shall be to transact business between meetings in preparation for the general meeting, create standing rules and polices, create standing and temporary committees, prepare and submit a budget to the membership, approve routine bills, and prepare reports and recommendations to the membership.
Article VII - Committees Section 1. Membership. Committees may consist of members and board members, with the president acting as an ex officio member of all committees.
Section 2. Standing Committees. The following committees shall be held by the organization: Fundraising, Hospitality, Membership, Communications, Arts and Enrichment, Family Events, Nominating and Auditing.
Section 3. Additional Committees. The board may appoint additional committees as needed.
Article VII - Finances Section 1. Budget A tentative budget shall be drafted in the fall for each school year and approved by a majority vote of the members present.
Section 2. Treasurer The treasurer shall keep accurate records of any disbarment, income, and bank account information.
Section 3. Expenses The board and members shall approve all expenses of the organization at a regular scheduled meeting. The executive board may approve an expensive under $350 with two executive board members in a verbal vote. Exception is when an unexpected expense over $350 presents itself and needs immediate attention, the executive board my approve the expensive with a ¾ verbal vote.
Section 4. Financial Statement The treasurer shall prepare a financial statement at the end of the year, to be reviewed by the Audit Committee.
Section 5. Remaining Funds. Upon dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with the membershipís approval, spent for the benefit of the school.
Section 6. Fiscal Year The fiscal year shall coordinate with the school year. Federal law requires that a nonprofit tax exempt organizationís IRS Form 1023 and copies of the organizationís annual information returns (IRS Form 990 or 990EZ) for the most recent three years be available for public review when requested.
Article IX- Parliamentary Authority Robertís Rules of Order shall govern meetings when they are not in conflict with the organizationís bylaws.
Article X- Standing Rules Standing rules may be approved by the Executive Board, and the secretary shall keep a record of the standing rules for future reference.
Article XI - Dissolution The organization may be dissolved with previous notice (14 calendar days) and a two-third vote of those present at a meeting.
Article XII - Amendments These bylaws may be amended at any regular or special meeting, providing that previous notice was given in writing at the prior meeting and then sent to all members of the organization by the sectary. Notice may be given by postal mail, e-mail, or fax. Amendments will be approved by a two-thirds vote of those present, assuming a quorum.