PTO stands for Parent-Teacher Organization. The PTO consists of parents and teachers working together to support and enrich all students at Green Garden Elementary School. We support school staff, help promote student self-esteem, and assist efforts to solve school needs through volunteers and fund-raising. All parents of Green Garden students are encouraged to participate in PTO activities whenever possible, even if you are unable to attend our meetings.
Yearbook: Mr. McAllister & Mr. Phillips 4th grade classes.
Market Day: Connie Trevarthan
Tool Boxes: Connie Trevarthan
Box Tops: Beth Daly
Secret Santa Workshop: Robyn Greenfield, Kim Pierson
Scholastic Book Fair: Karen O'Brien
Welcome Ice Cream Social: PTO Board
Family Reading Night:
Teacher Appreciation Week: Mary Pat Lexow & Blanca Gonzalez
Little Caesars Fundraiser: Carrie Penwitt
Entertainment Books: Robyn Greenfield
Tree Lighting Ceremony with Santa: Dana Alfano and Shannan Erikson
Spring Community Dinner: Kim Pierson & Brenda Peterson
Spirit Wear: Robyn Greenfield
End of the Year Picnic: PTO Board
BYLAWS OF THE GREEN GARDEN CONSOLIDATED PARENT TEACHER ORGANIZATION
Article I - Name The name of the organization shall be the Green Garden Elementary School PTO, Inc.
Article II - Purpose Section 1. Purpose. To
ensure Green Garden Elementary School remains a safe, positive place to
receive the best education possible through committed teachers and the
volunteering help of parents.
Section 2. Polices. A.
Administrative Actives. This organization shall not seek to direct the
administrative activities of the school or to control its policies. B.
Non-Commercial. This organization shall be noncommercial, nonsectarian,
and nonpartisan. No commercial enterprise and no candidates shall be
endorsed by it. Neither the name of the organization nor names of its
officers in their official capacities shall be used in any connection
with commercial concern or with any partisan interest or for any
purpose other than the regular work of the organization
Article III - Members Any
parent, guardian, or other adult standing in loco parentis for a
student at the school may be a member and shall have voting rights. The
principal and any teacher employed at the school may be a member and
have voting rights.
Article IV - Officers and Elections Section 1. Officers. The officers shall be a president, vice president, secretary, and treasurer. A.
President. The president shall preside over meetings of the
organization and executive board, serve as the primary contact for
principal, represent the organization at meetings outside the
organization, serve as an ex officio member of all committees except
the nominating committee, and coordinate the work of all the officers
and committees so that the purpose of the organization is served. B.
Vice President. The vice president shall assist the president and carry
out the president’s duties in his or her absence or inability to serve. C.
Secretary. The secretary shall keep all records of the organization,
take and record minutes, prepare the agenda, handle correspondence, and
send notices of meetings to the membership. The secretary also keeps a
copy of the minutes book, bylaws, rules, membership list, and any other
necessary supplies, and brings them to meetings. D.
Treasurer. The treasurer shall receive all funds of the organization,
keep accurate record of receipts and expenditures, and pay out funds
accordance with the approval of the executive board. He or she will
present a financial statement at every meeting and at other times of
the year when requested by the executive board, and make a full report
at the end of the year.
Section 2. Nominations and Elections. Elections
will be held at the meeting in May. The duties of office shall assumed
at the close of the school year. Election shall be by ballot when there
is more than one nominee for an office.
Section 3. Eligibility. Members
are eligible for office if they are members in good standing at least
14 calendar days before the nominating committee presents its slate.
Section 4. Terms of Office. These
officers shall by elected every two years, rotating president and
secretary, followed by the vice president and treasurer the following
year. No person shall be eligible to the same office for more than two
consecutive terms, with the exception of the person or persons
nominated by the committee declines and the existing committee approves.
Section 5. Vacancies. If
there is a vacancy in the office of president, the vice president will
become the president. At the next regular scheduled meeting, a new vice
president will be elected. If there is vacancy in any other office,
members will fill the vacancy through an election at the next regular
meeting.
Section 6. Removal From Office. Officers
can be removed from office with or without cause by a two-thirds vote
of those present at a regular meeting where previous notice has been
given.
Article V - Meetings Section 1. Regular Meetings. The
regular meeting of the organization shall be held quarterly during the
school year at 7:00pm., or at a time and place determined by the
executive board at least one month before the meeting. The secretary
should notify the members of the meetings in a flyer sent home with the
students at least one week prior to the meeting.
Section 2. Special Meetings. Special
meetings may be called by the president, any two members of the
executive board, or five general members submitting a written request
to the sectary. Previous notice of the special meeting shall be sent to
the members at least 10 days prior to the meeting, by fyler and phone
calls.
Section 3. Quorum. The
quorum shall be 10 members of the organization. However, half the
number of the board members plus one constitutes a quorum.
Article VI - Executive Board Section 1. Membership. The executive Board shall consist of the officers, principal, and standing chairs.
Section 2. Duties. The
duties of the executive Board shall be to transact business between
meetings in preparation for the general meeting, create standing rules
and polices, create standing and temporary committees, prepare and
submit a budget to the membership, approve routine bills, and prepare
reports and recommendations to the membership.
Article VII - Committees Section 1. Membership. Committees may consist of members and board members, with the president acting as an ex officio member of all committees.
Section 2. Standing Committees. The
following committees shall be held by the organization: Fundraising,
Hospitality, Membership, Communications, Arts and Enrichment, Family
Events, Nominating and Auditing.
Section 3. Additional Committees. The board may appoint additional committees as needed.
Article VII - Finances Section 1. Budget A tentative budget shall be drafted in the fall for each school year and approved by a majority vote of the members present.
Section 2. Treasurer The treasurer shall keep accurate records of any disbarment, income, and bank account information.
Section 3. Expenses The
board and members shall approve all expenses of the organization at a
regular scheduled meeting. The executive board may approve an expensive
under $350 with two executive board members in a verbal vote. Exception
is when an unexpected expense over $350 presents itself and needs
immediate attention, the executive board my approve the expensive with
a ¾ verbal vote.
Section 4. Financial Statement The treasurer shall prepare a financial statement at the end of the year, to be reviewed by the Audit Committee.
Section 5. Remaining Funds. Upon
dissolution of the organization, any remaining funds should be used to
pay any outstanding bills and, with the membership’s approval, spent
for the benefit of the school.
Section 6. Fiscal Year The
fiscal year shall coordinate with the school year. Federal law requires
that a nonprofit tax exempt organization’s IRS Form 1023 and copies of
the organization’s annual information returns (IRS Form 990 or 990EZ)
for the most recent three years be available for public review when
requested.
Article IX- Parliamentary Authority Robert’s Rules of Order shall govern meetings when they are not in conflict with the organization’s bylaws.
Article X- Standing Rules Standing
rules may be approved by the Executive Board, and the secretary shall
keep a record of the standing rules for future reference.
Article XI - Dissolution The organization may be dissolved with previous notice (14 calendar days) and a two-third vote of those present at a meeting.
Article XII - Amendments These
bylaws may be amended at any regular or special meeting, providing that
previous notice was given in writing at the prior meeting and then sent
to all members of the organization by the sectary. Notice may be given
by postal mail, e-mail, or fax. Amendments will be approved by a
two-thirds vote of those present, assuming a quorum.
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